Privacy Policy

Welcome to Gratus Accounting ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our accounting management platform. By using Gratus Accounting, you agree to the terms described herein.

1. Information We Collect

• Account Information — Full name, email address, company name, and password (stored as a bcrypt hash) when you register.
• Financial Data — Journal entries, chart of accounts, invoices, bills, customer and vendor records, and bank account details you enter into the system.
• Session Data — Login sessions and authentication tokens stored securely server-side.
• Log Data — IP address, browser type, pages visited, and timestamps for security and debugging purposes.

2. How We Use Your Information

• Provide, operate, and maintain the Gratus Accounting platform.
• Process your financial data and generate reports as requested.
• Authenticate your identity and protect your account.
• Respond to support requests and communicate service updates.
• Monitor and improve system performance and security.
• Comply with applicable legal and regulatory obligations.

We do not sell, trade, or rent your personal information or financial data to third parties.

3. Data Security

• Passwords are hashed using bcrypt — never stored in plain text.
• Sessions use HTTP-only and secure cookies with strict mode enabled.
• All sensitive directories (config/, database/) are blocked from public access.
• CSRF protection on all state-changing operations.
• HTTPS enforced in production environments.

4. Your Rights

• Access — Request a copy of the personal data we hold about you.
• Correction — Update or correct inaccurate data via your account settings.
• Deletion — Request deletion of your account and associated data.
• Portability — Export your financial data using the built-in export features.

5. Cookies & Sessions

We use server-side PHP sessions to maintain your authenticated state. No third-party tracking or advertising cookies are used. Session cookies are deleted when you log out or after 1 hour of inactivity.

6. Children's Privacy

Gratus Accounting is intended for users aged 18 and older. We do not knowingly collect personal information from children under 13.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. Continued use constitutes acceptance of the revised policy.

8. Contact

Questions? Contact us at support@gratusinc.org or through the in-app support channels.

These Terms of Service ("Terms") govern your access to and use of Gratus Accounting ("the Service"), operated by Gratus Inc. By registering for or using the Service, you agree to be bound by these Terms.

1. Eligibility & Account Registration

• You must be at least 18 years old to use the Service.
• You agree to provide accurate, current, and complete information during registration.
• You are responsible for maintaining the confidentiality of your account credentials.
• You must notify us immediately of any unauthorized access to your account.

2. Acceptable Use

You agree to use Gratus Accounting only for lawful business accounting purposes. You must not:

• Use the Service for fraudulent, illegal, or misleading financial activities.
• Attempt to gain unauthorized access to other users' accounts or our systems.
• Upload malicious code or software intended to disrupt the Service.
• Reverse engineer or attempt to extract the platform's source code.
• Resell or commercially exploit the Service without our written consent.

3. Your Data & Content

You retain full ownership of all financial data and content you enter. By using the Service, you grant us a limited, non-exclusive license to store and process your data solely to provide the Service. You are solely responsible for the accuracy and legality of your financial data.

4. Intellectual Property

All software, design, code, graphics, and content that make up Gratus Accounting are owned by Gratus Inc. and protected by applicable intellectual property laws.

5. Termination

We reserve the right to suspend or terminate your account if you violate these Terms, engage in fraudulent activity, or attempt to compromise the platform's security. You may terminate your account at any time by contacting us.

6. Disclaimer of Warranties

The Service is provided "as is" without warranties of any kind. Gratus Accounting is a general-purpose accounting tool and does not replace the advice of a qualified accountant, auditor, or tax professional.

7. Limitation of Liability

To the fullest extent permitted by law, Gratus Inc. shall not be liable for any indirect, incidental, or consequential damages arising from your use of the Service, including loss of data, errors in financial reporting, or business losses.

8. Governing Law

These Terms are governed by the laws of the Republic of the Philippines. Any disputes shall be resolved in the appropriate courts of the Philippines.

9. Changes to These Terms

We may update these Terms at any time. Continued use after changes are posted constitutes your acceptance of the revised Terms.

10. Contact

Questions? Contact us at support@gratusinc.org or through the in-app support channels.